I.       Every Postmaster will please download the Membership Declaration Form andLetter of Authorization Form from the website (http://aiapcchq.blogspot.in/) and submit in duplicate to the respective Circle Committee already in existence.

II. The Circle Committee will allot Membership Number to every member in the following uniform format:

AIAPC—(name of circle in abbreviation as chosen by circles)-- (Sl. No),

i.e. AIAPC-WB-01 (For membership no 01 of W. B. Circle).

III. Each Circle Committee will please send one copy of Membership Declaration Form and one copy of Letter of Authorization Form in a consolidated manner by Speed Post in the following format for national consolidation as well as processing for onward transmission to the Directorate.

Name of the Member	Designation	Official Address	Membership Number

IV. The other copy of Membership Declaration Form is to be retained with the Circle Committee as backup records and another copy of Letter of Authorization also to be retained with Circle Committee for submission to the respective DDOs/Divl Head at the time of verification in the year 2015.

V. Target date of sending the processed forms by Circle Committee has been fixed as 20/12/2014 and submission to the Directorate as 05/01/2015.